Rethinking the role of IT in the Cloud

A row of silk weaver's cottages with large  windows on the upper floor

A row of silk weaver’s cottages with large windows on the upper floor workroom where the loom was located

In the late 1700’s my great, great, great, great grandfather was a silk weaver in Bulkington, which was then a village in North Warwickshire in the center of England, where, for a time, weaving silk as the staple trade. Ribbons were high fashion and highly skilled artisans like my ancestor satisfied the needs of ladies for coloured ribbons to adorn their hair and hats. The windows of their cottages were long and high to provide the light that these hand loom weavers needed for their delicate work and cottages like this can still been seen today. But the introduction of the steam powered French Jacquard loom around 1820 marked an end to this domestic trade. Soon factories were built to drive these improved looms. But even that business was short-lived as the removal of the protective duties on foreign silk shifted manufacture abroad and by the mid-19th century the industry was no more. The plight of the weavers is recorded in the evidence given to the Select Committee on the Silk Trade in 1832, which said that in North Warwickshire “in the year of 1830 soup was given to 2500 poor inhabitants four days each week and in the present year (1832) to over 3000 three days each week”.

Something similar is going to happen to IT jobs in the near future, isn’t it?

As companies find that rather than employ their own staff and purchase and maintain their own hardware, they can simply lease solutions, instantly scalable computing power and infinite storage in the cloud, surely many of the once highly valued technical roles within IT are set to wither away. The same goes for the more technical folk employed within consulting organization. These roles will still exist and will become even more specialized – but there will be less of them and they will be concentrated inside cloud vendors, based in locations with the energy needed to power massive server farms is cheap. That’s right, the cloud marks the industrialization of IT.

But hold on a minute; that view is perhaps too extreme. Most organisations will still need their own internal IT function as there will still be a need to support bespoke IT solutions that enable companies to deliver services that give them a differential advantage over their competitors. However these strategically important applications will only require a small number of specialists to develop and support them and for the most part IT departments will become much smaller in size as the standardisation and automation that clouds provide saves cost by removing or reducing the number of internal IT employees needed. What these internal IT departments will be doing will change considerably too. So as changes in technology such as in-memory, mobile and cloud are presenting companies with opportunities to rethink their businesses, they also need to start to rethink their IT functions – and given the speed that this shift is likely to happen, it’s perhaps better to start now than later.

Every major consulting organization has its own tools to analyse what IT teams do such as IBM’s patented Component Business Model™ (CBM) for the Business of IT, that help identify priorities for innovation and investment by breaking down IT organisations into functional areas, or components that can be assessed both for strategic differentiation and effectiveness and mapped against spending and staffing. Working through such models suggests that entire layers of IT involved in developing, deploying and running solutions will disappear and other roles involved in developing strategy, managing vendors, managing the financial side of IT and brokering relationships with cloud vendors will become more prominent.

So, as their existing roles start to disappear, what should folk employed in IT be thinking about? Firstly I would encourage them to map their current role and skill set to IBM’s CBM or something similar and start to think about where they fit into the new future. This could mean joining one of the burgeoning cloud providers – SAP is reported as already employing over 1100 people in its 6 cloud centers around the globe – or it could mean reshaping their career to fit one of the surviving IT roles in this new world. The transition will not happen overnight and one can expect larger organizations to move slower than smaller ones, so many employees will have a number of years to plan their future.

For sure, the future for IT will not be anywhere near as bleak as it was for the silk ribbon weavers. There will still be rewarding careers to be had in IT, but they will not be the same as those of today and any family historian of the future looking back at today may well be puzzled as to what a systems architect actually did. Technology has always been disruptive especially when it arrived on the scene completely unexpected as the Jacquard loom did in the villages in North Warwickshire. But this is not the case with the cloud which we have known about for a decade or so now giving plenty of time to reflect on how current practices and processes will need to change if enterprises are to realise the benefits that it brings. Adapt and embrace the change; that way you can come out ahead. That’s more or less what my ancestor did by taking advantage of cheap land prices that came with the early 19th century crisis in British agriculture to buy a farm, which the family ran for the next hundred years or so.

Pick of the bunch for Finance from SAPPHIRENOW 2013

It was a memorable SAPPHIRENOW last week with everyone – SAP executives and managers; partners and most importantly customers, confident that strategy of in-memory; mobile and cloud was proving to be a remarkable success that was delivering success after success that everyone was happy to share and celebrate. The keynotes were awesome as ever; but here’s my pick of the Finance sessions that I saw over the three days of the event.

First up, my colleague David Williams chairing a panel discussion with some customers that are using technology to transform the role of their finance organizations.

dave

Then Lin Cong of Colgate Palmolive shares the benefits of using SAP Business Planning and Consolidation, version for SAP NetWeaver, powered by SAP HANA, – and tells of some of the dramatic improvements that came about in their planning and budgeting.

budgeting
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And lastly, Optimal Consulting explain why they think it’s that Oracle Hyperion customers took a look at the SAP solutions for EPM:

hype

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8 Steps to Success in the Cloud

cloudAccording to a new report by the Sand Hill Group that was sponsored by SAP, aside from the obvious attraction of potential cost savings, one of the draws of subscription based cloud computing is that it allows companies to evaluate new business concepts without having to invest in new servers themselves.  Without having to go through their own capex approval processes, they can quickly test the market, perhaps even gaining first-mover advantage into an embryonic new market segment set to flourish.

The agility in being able to ramp up or ramp down computing power – rather than struggling to optimize fixed capacity across squabbling internal departments that run hot and cold between either demanding instant resource or alternatively trying to get out of the cross charge that comes with carrying excess server capacity in order to cater for such peak loads. As such, cloud really ought to be a win-win situation for both front line business units and for the support services. But transitioning to the cloud involves a significant amount of business process and culture change. So the Sand Hill paper, titled ‘8 Steps to Cloud Success A Cloud Roadmap is the Path to Business Agility’ sets out a draft of what a company’s cloud strategy and roadmap should look like.

Initially, you might think their eight steps look somewhat generic – I know I did – but there is some excellent advice in the detail,

  1. Adopt a progressive mindset: Spearheading disruptive change in the organization will be the most difficult part of the journey and the paper gives lots of sound advice on building consensus and overcoming fear. But one department that needs particular attention is IT itself where there is potentially more vested interests.
  2. Watch, learn, and experiment: Take baby steps by experimenting with non – strategic projects to acclimate the company to a new way of doing business, perhaps starting with a private cloud as a way of minimizing perceived risk.
  3. Demonstrate quick wins; Start with some short-term tactical initiatives that are capable of delivering quick wins before leaping head first into the more strategic projects that are critical to business value.
  4. Develop a business case; there are really only two reasons for going into the cloud, improving business agility as mentioned above and delivering operational excellence by enjoying improved availability, reliability, and a lower total cost of ownership (TCO). The study found that, even if the cost of moving to the end-state from the current state is $5 million (for example), most small to midsize companies will move ahead with the initiative if the end-state generates cost savings of more than, say, $10 million per year.
  5. Understand the risks; Like any new technology that offers business value, there are also risks associated with security, privacy and governance. Even though major cloud providers offer encryption and security standards way beyond those most major companies have or can even afford  for themselves, formally assess all risks and conduct due diligence to understand each vendor’s offering.
  6. Analyze the current IT portfolio categorising systems as core/non-core; working well/ weak; cost-effective/expensive to identify where to begin.
  7. Create a vision of the end-state so that everyone can see how they and the business benefit from the transition, setting out which architectural components, data, applications, systems, services, and processes will move to the cloud and in what order – and how legacy systems are integrated.
  8. Develop and execute the roadmap; For each of the identified applications, evaluate each vendor’s offering to ensure that it meets the security, scalability, reliability, data privacy and governance needs of the enterprise and meets established security and compliance standards (e.g. SAS 70, FISMA, ISO/ IEC 27001, PCI, and HIPAA etc) – and critically identify any needs not covered in the vendor’s standard SLA that may require bespoke development.

The paper concludes that transitioning to the cloud is similar to a major change initiative and needs top management support, clear vision, and careful planning. However, I would add that most companies already have some experience of working with SaaS or cloud, typically in HR or Marketing, so there is experience to build on as cloud migration takes hold.

8 steps

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What’s hot at SAPPHIRENOW this week? – SAP BPC on HANA, naturally

So what’s likely to be hot for Finance folk at SAPPHIRENOW this week? Well my guess is SAP HANA Enterprise Cloud is going to interest a lot of folk as it gives them a quick way to become a real-time enterprise. But many finance people will surely be looking for information about how customers are benefiting from SAP Business Planning and Consolidation 10 now that they had a year to think about replacing their traditional RDBMS systems with SAP HANA for use with SAP NetWeaver.

This change shifts the processing from the Application layer to the Database layer, supporting near real-time planning and analysis by reducing decision cycle times, and allowing more granular planning and scenario modelling that ought to deliver more accurate results. The speed of processing is many times faster. For example in tests the time taken to generate various reports improved by anything from 4 – 80 times faster than previously:

 run times

Now while there are a lot of companies already benefiting from moving their planning and budgeting into the real-time, naturally few are willing to go public and share information about how they have benefited – presumably because they view their enhanced capabilities as a source of competitive advantage. But the video below includes clips from Coca-Cola, Lonmin and ConAgra who were among the early adopters.

coke

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Many of the people in the video are involved in session at SAPPHIRENOW this week. But no matter whether you are attending person or watching sessions live online, we can expect to hear some more amazing transformation stories from people such as James Mooney, Financial Planning & Simulation Program Manager at Hewlett Packard who is presenting on how the SAP Business Planning and Consolidation application powered by the SAP HANA platform delivered significant improvements to the company’s planning processes (Session 94520 on Tuesday 14 May at 4.00pm local time). And that’s just one of a number of sessions about how in-memory computing is changing finance. Don’t miss out.

Inefficiency is stopping Finance widening its Performance Management remit

While it is accepted that finance people need to stay up to date with the traditional accounting skills and increasing workload that comes with changes in reporting, taxation and disclosure – not an easy task in itself, a report, ‘New Skills Existing Talents’, just published by the Chartered Global Management Accountant (CGMA) focuses on what extra skills and expertise they need to become key advisers to their organization.

So besides being experts in tax, treasury, corporate finance, statutory reporting and planning and analysis, the report suggests finance needs to ensure that transaction processing operates in a consistent and cost effective way throughout the group within some form of central of excellence that is either offshore, in-house or outsourced – and critically needs to become a true business partner with a deeper understanding of the operational side of their businesses. Although globalisation puts pressure on companies to look for ever greater efficiencies from finance, the report points out that the cost savings from more efficient transaction processing are subject to the law of diminishing returns and are ultimately limited while the potential to extract increased value from finance is far greater. I would add that while is important to have an efficient and cost effective Global Business Services model in place – the type delivered almost out of the box with SAP Shared Services Framework for Financials – it is easily to replicate and rather than being a source of sustainable competitive advantage, is simply a ‘must have’ hygiene factor for finance today.

 It is finance’s involvement in performance management that the report suggests is the priority for adding value pointing out that some finance professionals are already fulfilling the remit of providing additional management guidance, such as more incisive non-financial information about the internal and external drivers of cost (using tools such as SAP Profitability and Cost Management) and have started to undertake more rigorous analysis of the data to generate insights that can lead to performance improvements.

However finance consistently rate their ability in delivering value added information to the business ten percentage points or so above that of their non-financial colleagues suggesting there more work to do, especially when it comes to forward-looking information. The report also suggests that outside of transaction processing, efficiency in finance is still ‘work in progress’ with only small incremental improvements to date and that capacity within finance departments is constraining their wider involvement in the business. All of these findings suggest to me that investment in enterprise performance management suite such as SAP EPM is the way forward and given recent news that finance is finally loosening the reins on its cash piles, we can expect investment in this area will grow apace.

They conclude that as long as finance professionals work at providing and analysing relevant financial information needed to inform these operational and strategic management decisions – and make a concerted effort at developing the necessary skills and business acumen themselves – they will find they have increasing access to executives and senior managers. But, we’re not there yet.

Exciting times for SAP Profitability and Cost Management at SAPPHIRENOW 2013; Experience the magic !!!

I’m hearing on the grapevine that it would not be possible to envisage more exciting times for SAP Profitability and Cost Management (SAP PCM) than what is lined up for SAPPHIRENOW next week. Besides several customer and partner sessions, I’m told there are some excellent demo sessions lined that show off some new functionality.

The table below shows the pick of the session where you can hear from customers, partners and thought leaders about how the extensive functionality of PCM can help drive profitable growth for your organizations. If you have not yet registered please do so now. http://agendabuilder.sapevents.com/go/ab.sessioncatalog/?l=56& – and in case you miss the live sessions you will be able to watch the replays on the SAPPHIRENOW website later in the month.

karu

Bring the 4 ‘A’s of Mobile to Planning and Budgeting

Bill Gates of Microsoft made a prediction yesterday that tablet PCs will replace iPads and Android devices as people look for better productivity. Now you’re probably thinking he would say that wouldn’t he as it’s in his interest to see current trends reversed. We keep hearing that tablets are replacing PCs but while sales of mobile devices are indeed soaring, sales of PCs and laptops are actually only down by 8% and my suspicion is that while many individuals are shunning laptops for tablets for personal use, there are few business users who would willingly exchange their laptop for a smaller mobile device.  From what I’ve witnessed with colleagues, it’s more a case of having a spectrum of mobile devices from smartphone, through tablet to laptop and using each according to the location and the particular task at hand with the larger devices that have a full sized keypad being the automatic choice when there is a lot of work to be done and personal productivity is paramount. 

Leaving aside laptops which have long been able to provide secure access to enterprise applications, to date, most of the mobile apps that have been launched for finance provide functionality around one or more of the 4 ‘A’s:

  •  Alerts – letting the mobile worker know something needs to be attended to.
  • Analysis – initially providing limited read-only querying on smaller datasets, but rapidly growing to offer real-time BI.
  • Amend – changing a few figures such as in a re-forecast
  • Approval – allowing or disallowing things such as access to systems, reimbursements for travel, the payment of invoices or the raising of customer’s credit limits.

SAP has already launched a range of mobile apps spanning all aspects of finance that allow mobile workers to be considerably more productive, that accelerate core financial processes by alerting individuals when their involvement is needed at a particular point– and that give remote staff timely access to data that helps them make better decision – see image below. For instance, SAP Travel Expense Approval means managers can authorize staff reimbursements during previously unproductive time such as when waiting for a cab; the SAP Disclosure Management App lets executives and board members validate numbers, filings and narrative thus shortening the time between the close and publication – and SAP Real Spend gives mobile workers timely access to data on expenses so they have a longer window to take corrective action to bring their responsibility center back on course. The development teams that come brought these apps to market have done some great analysis making what I feel is an excellent and appropriate use of mobile at particular points in key financial processes to bring considerable benefits to users.

SAP's current range of mobile solutions for Finance

SAP’s current range of mobile solutions for Finance

And from what was previewed at Financials2013 a few weeks ago, the SAP EPM Unwired App is also set to bring the power of the 4 ‘A’s of mobile to planning and budgeting. This will allow front line workers such as sales people to receive real time data on the progress they are making towards their period quota and responsibility center managers to review and amend reforecasts with a limited number of keystrokes. Take a look at the second part of this short video clip:

So after watching this, that shows that budgets can quickly and easily be re-forecast over an iPad, I’m not quite so sure Bill Gates is entirely right with his prediction. What do you think?